GDPR
General data protection regulation (GDPR) is bringing in new legal protection for personal information from May 2018. This tells you what personal information I hold and why and what your rights are.
Therapist’s Name/Identity: Nikki Woodhouse
Therapist’s Contact Details: 07969778419, This email address is being protected from spambots. You need JavaScript enabled to view it., 15 Crossley Close, Barrow upon Soar, Leicestershire LE12 8QL
ICO: Reference Number: ZA539214
The Purpose of Processing Client Data
In order to give professional reflexology treatments, I will need to gather and retain potentially sensitive information about your health. I will only use this information for informing reflexology treatments and associated recommendations concerning aspects of health and wellbeing which I will offer to you.
Lawful Basis for Holding and Using Client Information
As a full member of the Association of Reflexologists, I abide by the AoR Code of Practice and Ethics. The lawful basis under which I hold and use your information is:
· My legitimate interests i.e. my requirements to retain the information in order to provide you with the best possible treatment options and advice.
As I hold special category data (i.e health related information), the Additional Condition under which I hold and use this information is: for me to fulfil my role as health care practitioner bound under the AoR Confidentiality as defined in the AoR Code of Practice and Ethics.
What Information I hold and What I do with it
In order to give professional reflexology treatments, I will need to ask for and keep information about your health. I will only use this for informing reflexology treatments and any advice I give as a result of your treatment. The information to be held is:
Your contact details
Medical history and other health-related information (which I will take from you at first consultation).
Treatment details and related notes (which I will take after each consultation).
I will NOT share your information with anyone else (unless required for legal proves) without explaining why it is necessary and getting your explicit consent.
How Long I Retain your Information for
I will keep your information for the following periods:
‘claims occurring’ insurance: (records to be kept for 7 years after last treatment).
Law regarding children’s records - Records to be kept until the child is 25 or if 17 when treated, then CNHC requires information to be retained for 8 years.
Your data will not be transferred outside the EU without your consent.
Protecting your Personal Data
I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure. I have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you.
I will contact you using the contact preferences you give me in relation to:
Appointment time
Reflexology information or information related to your health
Special offers and promotions (you may unsubscribe from this at any time)
Your Rights
GDPR gives you the following rights:
The right to be informed: to know how your information will be held and used (this notice)
The right of access: to see your therapist’s records of your personal information, so you know what is held about you and can verify it.
The right to rectification: to tell your therapist to make changes to your personal information if it is incorrect or incomplete
The right to erasure (also called ‘the right to be forgotten’): for you to request your therapist to erase any information they hold about you.
The right to restrict processing of personal date: you have the right to request limits on how your therapist uses your personal information.
The right to data portability: under certain circumstances you can request a copy of personal information held electronically so you can reuse it in other systems.
The right to object: to be able to tell your therapist you don’t want them to use certain parts of your information, or only to use it for certain purposes.
Right in relation to automated decision-making and profiling.
The right to lodge a complaint with the Information’s Commissioner’s Office: to be able to complain to the ICO if you feel your details are not correct, if they are not being used in way that you have given permission for, or if they are being stored when they don’t have to be.
Full details of your rights can be found at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of these rights, please use the contact details given above.
If you are dissatisfied with the response you can complain to the Information Commissioner’s Office: their contact details are at: www.ico.org.uk